Minutes and annual reports are generally arranged chronologically.

There are annual reports for nearly all years. Some are filed in the minutes, typically during the month of the annual meeting, which was in September until YEAR, when the annual meeting was moved to MONTH. For some years, annual reports were filed separately from the minutes. In some cases, there will be annual reports filed with the minutes and also separately. When looking for annual reports for a given year, it is necessary to check the minutes and also any reports filed separately for that year.

Membership data, such as attendance, is frequently found in the minutes and annual reports. Documentation not found in the Minutes and annual reports sub-series has been placed in the Membership sub-series.

Original order of the minutes has been preserved as much as possible. They are arranged both chronologically and reverse-chronologically. In some years, there are parallel minutes kept by both the president and secretary. Some are annotated.